This guide walks you through the basic steps of working with Time Slot Control from the perspective of the Editor role. Each section briefly introduces a topic and links to detailed documentation.
Compared to an end user, an Editor has extended permissions - they can approve and reject reservations, manage transport progress, edit records of other users, and work with reports.
If you are using the application for the first time, we recommend going through the sections in the order listed.
Time Slot Control is a cloud application for booking loading and unloading time slots. It allows you to plan vehicle arrivals, monitor transport status in real time and communicate with carriers.
Typical application users:
| Role | Typical activity |
|---|---|
| Carrier | Creates and manages their own reservations |
| Warehouse / Logistics | Monitors the dock schedule and processes vehicles |
| Gate / Reception | Logs vehicle arrivals and departures |
| Editor | Approves, edits and reports |
Detailed documentation: Application Introduction
The application is available at https://[company-name].timeslotcontrol.com.
Your login credentials are sent by the administrator by email after your account is approved.
On the login page you can:
Detailed documentation: User login
If you do not yet have login credentials, you have two options:
timeslotcontrol.com/for-carriers and fill in the form. Your request will be forwarded to the relevant company.Detailed documentation: User registration
After logging in, click your profile picture or name in the top-right corner to open Account management.
Here you can:
Detailed documentation: User account management
After logging in, the main dock schedule is displayed - an overview of today's reservations.
Use the switcher in the top-right corner to switch between four views:
| View | Designed for |
|---|---|
| Day - plan | Planned reservations for the current day |
| Day - actual | Comparison of plan vs. reality, delays |
| Gate security | Logging vehicle arrivals and departures |
| Long-term overview | Capacity planning for multiple days ahead |
Detailed documentation: Types of views
All application sections are available in the left sidebar: Pending approval, Stack of orders, Reports, Visitors, Drivers & LP and more.
If your company operates multiple branches, select the active branch at the top of the screen.
An Editor can not only create reservations but also modify and approve them.
Grey hatched areas in the schedule are unavailable - they are blocked by opening hours, an exception, or are in the past.
Editor-only fields in the reservation form:
The time slot duration is calculated automatically:
Detailed documentation: User Guide - End User (detailed)
Newly created reservations have the status "Pending approval" and are waiting for editor action.
Click "Pending approval" in the left menu - a list of all reservations awaiting your action is shown. Reservations can be approved or rejected individually or in bulk by selecting them and clicking "Approve selected". The eye icon shows the reservation's position in the schedule.
Click a reservation in the dock schedule - the reservation detail opens - click Approve or Reject.
When rejecting, you can enter a reason that will be visible to the carrier.
The action dialog opens by clicking an approved reservation in the schedule. It is used to record the progress of a shipment in real time.
Approved → Vehicle arrived → Handling started → Handling completed → Vehicle departed
Each step records the time of the action and the user who performed it.
Detailed documentation: User Guide - End User (detailed)
Each reservation goes through a status workflow. The Editor can actively change individual statuses via the action dialog.
| Status | Description |
|---|---|
| Pending approval | Awaiting approval by an editor |
| Approved | Confirmed, vehicle may arrive |
| Rejected | Rejected by an editor |
| Vehicle on site | Carrier has arrived at the premises |
| Processing in progress | Loading / unloading has started |
| Processing complete | Handling finished |
| Vehicle departed | Carrier has left the premises |
| Delivered | Shipment confirmed as delivered |
| Not completed | Transport did not take place |
Available only if your administrator has activated this feature.
If IPP approval is enabled, a reservation goes through two phases before final confirmation:
Manual IPP: The editor decides which reservations to send to IPP using the IPP button in the "Pending approval" list.
Automatic IPP: The system automatically forwards reservations based on the "Manufacturer" field in the reservation form (matched against the company short name in the register).
After the IPP approver responds, the reservation returns to the "Pending approval" list with the IPP Approval Status column showing Approved / Rejected / Not required.
Reservations can be searched using the search field at the top of the application. Enter a licence plate, company name, order number or any text from the reservation.
The Editor can additionally filter by status, date or carrier in the reservation list.
Available only if your administrator has activated this module.
The Stack of orders contains pre-prepared transports (usually imported from an ERP system). Instead of filling in the form manually, you select an order, add it to the basket and create a reservation from the basket with pre-filled data.
Order statuses: Unconfirmed - Confirmed - Basket - Reserved
Unlike end users, the Editor sees all orders in the stack regardless of carrier. The editor can:
Detailed documentation: User Guide - End User (Stack of orders section)
Available only if your administrator has activated this module.
Transport auctions allow a carrier to be selected via competitive bidding. The editor creates an auction from the Stack of orders and publishes it to selected carriers.
Once published, selected carriers receive a notification and can submit price offers. The editor then selects the winning carrier - the order moves to the Stack of orders for that carrier, who creates a reservation.
Notifications linked to auctions:
Detailed documentation: Auctions - Overview
The Reports section in the left menu. Most reports support filtering by date, branch and dock, and Excel export.
| Report | What it shows |
|---|---|
| Overview | Reservation counts, utilisation, statuses, trends |
| Capacity | Percentage dock utilisation by day |
| Export reservations | Data export of reservations - ideal for custom analysis in Excel |
| Inbound forecast | Estimated shipment volume and weight |
| Scoring - arrival | Carrier punctuality and total delays |
| Scoring - delivery | Delivery deadline performance |
| Vehicle types | Frequency of vehicle types in reservations |
Available only if your administrator has activated this module.
In the Visitors module, an editor can plan and manage visits to the premises, record arrivals and departures, and manage the visitor register and access cards.
| Section | Description |
|---|---|
| Visitors overview | Current and planned visits, arrival/departure recording |
| Create visit | Form for planning a visit |
| Visitor guests | Register of potential visitors and H&S training records |
| Visitor cards | Access cards assigned to visitors on arrival |
Available only if your administrator has activated this module.
An editor can create and edit driver and licence plate records. The entry status determines how the automatic gate behaves:
| Flag | Gate action |
|---|---|
| Allowed | Barrier opens automatically |
| Blocked | Entry denied, message shown on LED panel |
| Unspecified | No automatic action, record-keeping only |
Detailed documentation: Drivers - Overview · Create record